§ 2-79. Administration.

Sponsorship program shall be administered by the village manager or his/her designee. Sponsorships with a value of $25,000.00 or less shall be subject to approval by the village manager or designee. Sponsorships of a value of $25,000.00 or less will generally consist of single event sponsorships, or the donation of a product or services in exchange for sponsorship acknowledgement. Approval of this level of sponsorship opportunity shall be provided by the village manager or designee, following review by the village attorney's office, and consultation with the village's planning and zoning staff, if needed. Sponsorships with a value of greater than $25,000.00 shall be subject to approval by the village council. These are expected to be comprehensive partnerships, exclusive rights or a sponsorship period greater than a single event period.

A sponsorship arrangement shall be documented in a sponsorship agreement with the village, which agreement may be tailored to the specific circumstances and which shall be reviewed and approved by the village attorney prior to finalization. The type, location, size, content and duration of any sponsorship shall be subject to the approval of the village manager or designee to the extent permitted by law and shall be specified in the sponsorship agreement. All sponsorship agreements shall include, at a minimum:

(1)

Signatures by authorized representatives of the village and sponsor;

(2)

Term of the sponsorship agreement, including provisions for termination;

(3)

Details of the exchange of benefits, including what will be provided to the village by the sponsor and what will be provided by the village to the sponsor;

(4)

Due dates for in-kind consideration and/or monetary consideration to be provided by the sponsor;

(5)

A provision that the consideration being provided by the sponsor is on a fixed fee basis, without regard to the village's actual cost of the activity;

(6)

Appropriate insurance and indemnification; and

(7)

A statement as to whether the sponsorship is exclusive or non-exclusive.

The village may revoke, suspend or modify any sponsorship arrangement or sponsorship agreement as necessary to comply with laws, to ensure the safety and convenience of the public, and to effectuate the village's goals and objectives. In the event an organization that has received a sponsorship is acquired by or merged into another organization, the village reserves the right to discontinue the existing sponsorship. Refunds may be granted in the sole discretion of the village manager.

(Ord. No. 2012-20, § 1, 11-5-2012)