§ 20-4. Quadrennial fee schedule studies and recommendations.

(a)

The village manager shall conduct, or cause to be conducted by an outside entity pursuant to contract approved by the village council, a user fee study (with recommendations for appropriate adjustments to the user fee schedule) on a quadrennial basis (every four years), or as deemed appropriate and necessary by the village manager. Such report and recommendations shall be presented to the village council during the first quarter of the calendar year (second quarter of the fiscal year), beginning in 2017 and every fourth year thereafter.

(b)

The report and recommendations shall contain the following information:

(1)

The fees charged for similar services or activities provided by both other public entities (public market fee rates) and private entities (private market fee rates), and the quality of such services or activities.

(2)

The costs to the village of providing the services or activities, including capital outlay based on an appropriate amortization schedule and maintenance related to the specific services or activities, and excluding village overhead, general village administration, general park maintenance, and parking costs. These calculation costs shall be based generally upon the principles of activity-based cost accounting which seeks to identify the marginal cost of the services or activities of the village.

(3)

Data requiring the volume of usage of particular services and activities, including usage by village residents and non-village residents; that include feedback by residents and feedback from users regarding the quality of such village services and activities.

(4)

A recommended User Fee Schedule based upon (i) cost-based recommended fees which are determined by multiplying a recommendation cost recovery rate (or a cost recovery rate which may from time to time be suggested or adopted by the Council) by the costs to the Village for any particular service or activity; and (ii) any recommended adjustments to the cost-based recommended fees upon identified and articulated factors, such as usage rates, public market fee rates, and/or private market fee rates.

(c)

The council shall consider the quadrennial report and recommendations during the second quarter of the calendar year (third quarter of the fiscal year). If any part or all of the recommended user fee schedule, the appropriate ordinance shall be considered for First Reading within such second calendar quarter (third fiscal year).

(1)

If any changes to the user fee schedule are adopted, such changes shall take effect not earlier than 15 days and not later than 30 days from adoption on second reading.

(Ord. No. 2016-21, § 1, 9-12-2016)