§ 20-2. Fees.
Fees shall include area of park being utilized, time of use, dates of use, equipment/materials needed, and/or number of participants in group:
Field Rental Reservations
Total Hours Rental Fee Tax Clean-up Deposit Total Fee 2 (no prep) $35.00 $2.45 $30.00 $67.45 2 w/lights (no prep) $45.00 $3.15 $30.00 $78.15 Each additional hour add $25.00 $1.75 N/A $26.75 Each additional hour with lights $30.00 $2.10 N/A $32.10 Field Rental w/Prep flat rate $20.00 $1.40 N/A $21.40 Recreation Building Rental Reservations
Total Hours Rental Fee Tax Clean-up Deposit Total Fee 1 $30.00 $2.10 $100.00 $132.10 2 $80.00 $5.60 $100.00 $185.60 3 $120.00 $8.40 $100.00 $228.40 4 $160.00 $11.20 $100.00 $271.20 5 $200.00 $14.00 $100.00 $314.00 6 $240.00 $16.80 $100.00 $356.80 Tables (6 - 6 ft. tables) and Chairs (50) $30.00 $2.10 N/A $32.10 Open Picnic Area Reservations (Hourly rates are not available)
Total Hours Rental Fee Tax Clean-up Deposit Total Fee 9:00 a.m.—5:00 p.m. $105.00 $7.35 $100.00 $212.35 Bandshell/Gazebo/Pavilions Reservations
Total Hours Rental Fee Tax Clean-up Deposit Total Fee 5 hours $185.00 $12.95 $100.00 $297.95 Each additional hour $30.00 $2.10 N/A $32.10 Summer Camp Program
Description Weekly Fee Tax Total Fee Weekly $135.00 $9.45 $144.45 Tennis and Racquetball Court Rental/Programs
Description Fee Tax Total Fee Before 5:00 p.m. - per hour/per person $2.50 .18 $2.68 After 5:00 p.m. - per hour/per person $3.50 $.25 $3.75 Tennis private lessons - one hour $60.00 $4.20 $64.20 Tennis private lesson - half-hour $35.00 $2.45 $37.45 Tennis group lesson - one hour $20.00 $1.40 $21.40 Tennis group lesson - one and a half hours $25.00 $1.75 $26.75 Tennis Summer Camp Program
Description Weekly Fee Tax Total Fee Half day 9:00 a.m. to 12:00 noon $115.00 $8.05 $123.05 Full day 9:00 a.m. to 3:00 p.m. $175.00 $12.25 $187.25 Extended day 9:00 a.m. to 6:00 p.m. $225.00 $15.75 $240.75 League or Club Fee
A fee of $17.50 per registered participant per season and official registration documents from each league/club organization will be required, as well as the signed user agreement will be required prior to initial use of the park. A "league" or "club" shall be defined as an organized group, whether for profit or a non-for-profit organization that performs or conducts specific programming from a Palmetto Bay Park. All league users shall execute a village park user agreement.
Field Rental Fee
All groups, that are not defined as a "league" or a club, whether a church, school, or other organization, will be charged an hourly, field rental fee, based on the adopted fee schedule, based upon the amount of hours and space needed. All field rental users shall execute a field rental agreement.
Tournaments
All Village of Palmetto Bay tournament fees will be established by the village manager on an individual basis in accordance with operating costs. (e.g. insurance, softballs, umpires, etc.). All tournament vendors participating in Palmetto Bay tournaments must be pre-approved by the village and vendors will be required to pay a daily fee of $75.00. No items competing with village concessions will be sold.
Film Location Fee
Video/Commercials/Movies/Film $450.00+ tax Commercial Photography/Photo Shoot $250.00+ tax Personal Photography/Photo Shoot $80.00+ tax Palmetto Bay Skate Pavilion
Skating Per Session Admissions Fee Weekdays 4:00 p.m. to 9:00 p.m.
Saturday 10:00 a.m. to 2:30 p.m.
Saturday 3:30 p.m. to 8:00 p.m.
Sunday 12:00 p.m. to 6:00 p.m.$5.00 including tax Helmet Sale $15.00 + tax Elbow, knee, wrist pads Sale $15.00 + tax Drinks Sale $1.50 + tax Weekly pass 7 sessions $20.00, including tax Monthly pass 40 sessions $100.00, including tax Users of the skate park may purchase per the "per session" admission fee, or alternatively may purchase either a weekly or monthly pass to the skate park. The weekly pass shall entitle unlimited use, during the designated hours listed above, to the holder of the pass, for a seven session period. The monthly pass shall entitle the holder unlimited use, during the designated hours listed above, during a 30 session period.
Edward and Arlene Feller Community Room and Amphitheater at Ludovici Park Fees
Community Room:
Accommodates up to 50 people; includes use of light-food/beverage prep area. All community room rentals are subject to prior written approval from village manager. Weekdays 8:00 a.m. to 5:00 p.m. $75.00 per hour, with a minimum three-hour rental requirement Daily rate: 8:00 a.m. to 5:00 p.m. $375.00 Nights 5:00 p.m. to 11:00 p.m. weekends/holidays 8:00 a.m. to 11:00 p.m. $100.00 per hour, with a minimum three-hour rental Daily rate weekends/holidays $500.00 *AV equipment (set-up/break down by village personnel only!) *$500.00 refundable damage/clean-up deposit for any of the above rentals. Amphitheater:
Weekdays: $75.00 per hour, with a four-hour minimum Daily rate: $450.00 Weekends/holidays: $100.00 per hour; four-hour minimum Daily rate: $600.00 Sound equipment (set up/break down by village personnel): $100.00 per hour Daily rate: $600.00 Gazebo
Weekdays: $50.00 per hour, with a three-hour minimum Daily rate: $300.00 Gazebo with use of event/grass area: $75.00 per hour, with a three-hour minimum Daily rate: $450.00 Weekends/Holidays: $75.00 per hour, with a three-hour minimum Daily rate: $450.00 Gazebo with use of event/grass area: $100.00 per hour; three-hour minimum Daily rate: $600.00 *Sound system fees and related needs same as noted under Amphitheatre. Amphitheater/Gazebo/Event area:
Weekdays: $100.00 per hour, with a four-hour minimum Daily rate: $600.00 Weekends/Holidays: $150.00 per hour Daily rate: $900.00 • $500.00 refundable damage/clean-up deposit for any of the above rentals.
• A minimum of one security officer is required for all events. Permittee is to utilize the security services of the village's authorized vendor, who is under contract to provide security services. Additional security, beyond minimum security requirements may be required at the discretion of the village manager, in consultation with the village's police department.
If valet service is required, permittee must obtain valet service through company currently under contract to provide such service for the Village of Palmetto Bay.
Permittee is required to utilize tents, tables and chairs through company currently under contract to provide such service for the Village of Palmetto Bay.
• All fees are subject to applicable sales tax.
• Weekends include Friday, Saturday, Sunday and all village recognized holidays.
• Permittee acknowledges that fees are subject to change.
Administrative Waiver of Rental Fee:
1.
The village manager is authorized to provide an administrative waiver of user rental fees for any Village Park Community Room (Coral Reef Park, Palmetto Bay Park, and the Edward and Arlene Feller Community Rooms), for nonprofit charitable organizations (registered with IRS) and community groups. A request for waiver of the rental fees must be issued at least ten days prior to the requested day of use. Each community room can only be used for up to ten hours a week by community groups or nonprofits.
2.
The village manager shall review the request for administrative waiver of rental fees for use of the community rooms and determine if the request by the nonprofit organization or community group is accompanied by appropriate documentation to support the request. The administrative waiver applies solely to the rental fee, the refundable damage/clean-up deposit amount shall be required prior to use of the facilities.
3.
Use of the community rooms is limited to once per week by nonprofit organizations and community groups who are seeking use through administrative waiver of rental fees. Use of the facilities may be more frequent; however, the nonprofit organization or community group will be required to pay the full rental amount if the room(s) are required more than once per week.
4.
Should the nonprofit organization or community group requesting and/or receiving an administrative waiver of the rental fees conduct a fund raising activity in the community rooms, the organization or group will be required to pay the full rental amount.
5.
Village use of the community room(s) has priority over any nonprofit organization or community group, and the organization or group will be required to move their meeting to another time or date to accommodate the village's use of the rooms.
6.
Any community or nonprofit group utilizing an administrative waiver will have to complete the community room facility use agreement.
Thalatta Park Fees
All rentals are subject to prior written approval from the director of parks and recreation and/or village manager.
Weekday Rates: Weekend Rates: Garden Lawn: $750.00 Garden Lawn: $1,250.00 Outdoor Terrace: $1,250.00 Outdoor Terrace: $2,250.00 Ceremony Gazebo: $175.00 Ceremony Gazebo: $550.00 Covered Terrace: $500.00 Covered Terrace: $1,000.00 Bride/Groom Suite: $250.00 Bride/Groom Suite: $550.00 String Lights: $350.00 String Lights: $550.00 Education Room: $150.00 Education Room: $350.00 Package Rate: $2,500.00 Package Rate: $4,000.00 • $1,000.00 refundable damage/clean-up deposit for any of the above rentals required 30 days prior to event date.
• Package rate includes the entire facility except for the string lights.
• Saturday rentals are restricted to package rate only! Exceptions can be made at the discretion of the village manager and/or designee 30 days prior to event date.
• Events exceeding 200 guests will require prior written approval from the village and may be subject to additional fees.
• Valet parking is required on all events over 50 guests. Permittee must obtain valet service through company currently under contract to provide such service for the Village of Palmetto Bay.
Permittee is required to utilize tents, tables and chairs through company currently under contract to provide such service for the Village of Palmetto Bay.
• All caterers are required to obtain a catering permit prior to the day of the event at a rate of $2.00 per guest. A copy of all state catering, county licensing and certificate of insurance naming the Village of Palmetto Bay/Thalatta Estate as additional insured must be provided to the village 30 days prior to event date.
• A minimum of two security officers are required for all events over 50 guests. Permittee is to utilize the security services of the village's authorized vendor, who is under contract to provide security services. Additional security, beyond minimum security requirements may be required at the discretion of the village manager, in consultation with the village's police department.
• Weekends include Friday, Saturday, Sunday and all village recognized holidays.
• All fees are subject to applicable sales tax.
• Permittee acknowledges that fees are subject to change.
Use fees provided herein may be reduced or waived by the village manager for non-profit organization and community groups. Such action by the village manager shall be publicly announced by the manager at a council meeting. The non-profit or community group shall be required to indemnify the village and provide adequate insurance.
(Ord. No. 07-26, § 2, 9-10-2007; Ord. No. 09-04, § 2, 2-2-2009; Ord. No. 2010-08, §§ 1—3, 5-3-2010; Ord. No. 2012-12, § 1, 6-4-2012; Ord. No. 2012-19, § 1, 10-1-2012; Ord. No. 2016-06, § 1, 3-7-2016)